Short answer
Before connecting systems, name the pain in one sentence, draw source and destination, define frequency, and agree what happens when a required field fails. One end-to-end flow with real data beats ten meetings.
1. Name the pain
Before choosing a new tool, write one sentence on the repetitive task you want to remove. If it does not fit in one sentence, you need more context.
2. Source and destination
List system A (where the data is born) and system B (where it must land). If there are more than two hops, draw it on paper.
3. Frequency and volume
Every minute, every day, once per order? That decides whether a webhook, a nightly batch, or a queue is enough.
4. Contracts and errors
Agree what happens when a required field fails: retry, human alert, or a log entry. Without that, the integration "works" until the first edge case.
5. Small proof
One end-to-end flow with real data beats ten meetings. At Bazan we usually propose a bounded pilot before opening scope.
FAQ
How much does a focused integration cost?
It usually fits the focused-tool format (a few weeks). Budget is locked in writing by complexity.
Can you connect what we already have?
Yes. Often the work is the bridge, not replacing the whole platform.